LAST UPDATED: OCTOBER 1, 2019
ALL TERMS NOT DEFINED BELOW SHALL HAVE THE MEANINGS ASSIGNED TO THEM IN THE TERMS OF SERVICE. ANY TERMS NOT SO DEFINED SHALL BE GIVEN THEIR ORDINARY MEANING TAKING INTO CONSIDERATION THE CONTEXT IN WHICH THEY ARE USED.
ProofPort enables members to exchange, maintain, and manage third party proof-of-compliance data and metadata for business purposes. Our software as a service and the associated data repositories help aggregate, monitor, and share compliance data and metadata between businesses. We collect and aggregate publicly available third-party compliance data sources and lists such as PCI Council, Card Brands like Visa and Mastercard, and Privacy Shield lists. We are not responsible for the quality or timeliness of data aggregated or exchanged from sources like these but we do try to help the ProofPort Members identify problematic or fraudulent data. In addition, we offer subscriptions that give members (“Members”) the opportunity to supply, or supplement and maintain their company profiles, compliance solution profiles, and associated proof-of-compliance information, data, and files. We refer to these as “Profiles” and “Proof”. Guests, and Members and their respective Users may search and access Profiles and Proof whenever they are supplied and maintained by our Members in accordance with the terms of their respective subscription agreements. Additional services may also be offered from time to time as described and under the terms set out on the WEBSITE and in this Agreement. Our services are collectively referred to in this Agreement as “Services.”
We collect information from you in two ways: directly from your input and automatically through our Service’s technologies.A. Information provided by you: The types of information we collect directly from you may include the following as well as any other information type that we expressly ask you to enter and submit to us:
B. Information Collected Automatically: We automatically collect certain information regarding your use of the Service. Examples of information collected automatically include:
Laws concerning the handling of disclosure and use of personal information vary widely around the world. As used in this policy, the terms “personal information” and “personal data” are interchangeable, but the scope of information included in them and the protections afforded them vary from jurisdiction to jurisdiction. In its broadest definition, personal information and personal data refer to any information from which a person can be identified or potentially identified from. ProofPort is located in the United States of America. We generally store submitted information on servers located in the United States of America, but may store or process submitted information in other countries. When you provide information to ProofPort, including personal data or personally identifiable information or personal data relating to others, you represent and warrant that (i) you have complied with, and will continue to comply with, all applicable laws relating to the collection, use and disclosure of such information, (ii) you have made all required notifications and obtained all required consents and authorizations from such persons relating to the disclosure of such information to a third party service provider, and (iii) you acknowledge and consent that ProofPort may use and disclose automatically collected information for any purpose, except where we are restricted by applicable law. ProofPort may aggregate information that it collects. We may use aggregated information for any purpose, when it does not identify specific individuals and so is not personal information. If we combine any automatically collected information with personal information, the combined information will be treated by us as personal information.
In general, cookies, web beacons and similar technologies do not contain personally identifiable information, but when you furnish your personal information through the Service, this information may be linked to the non-personally identifiable data stored in cookies sent to your browser from the Service. ProofPort and its service providers use these technologies for various purposes, including: facilitating the login process, administering, customizing and improving the Service, personalizing the browsing experience; advertising, promotions and surveys, reporting and paying royalties and license fees to third-party providers, such as authors, societies and other copyright holders and content distributors as well as tracking and analyzing user preferences and trends.There are a number of ways for you to manage cookies. The “help” portion of the toolbar on most browsers will tell you how to stop accepting cookies, how to be notified when you receive a new browser cookie, and how to disable existing browser cookies. However, if you block cookies, you may not be able to register, login or make full use of the Service. You may also use your mobile device’s settings to manage the available privacy options.
ProofPort uses the personal information collected through the Service to complete various actions:
ProofPort may on occasion also match or combine the personal information that you provide with information that we obtain from other sources or that is already in our records, whether collected online or offline or by predecessor or affiliated group companies, for the purposes described above.
ProofPort may share your personal information in the following ways:
Your personal information may be transferred for processing to countries outside of your country of residence. By using the Website or Service you consent to the transfer of information to countries outside of your country of residence. This is important for you to understand because the country where your information is transferred may have different personal data protection rules than in your country. If you do not want your personal information to be transferred in this manner, please do not provide it to us.
By using ProofPort’s Website or Service, you hereby give your unambiguous consent to the transfer of personal information to ProofPort’s data sources and ProofPort’s service providers, if in its sole discretion ProofPort deems doing so to be necessary; the transfer of personal information is necessary to either (i) perform a contract between you and ProofPort, or (ii) take steps which you have requested, such as your use of the Website or ProofPort’s provision of the Services. In addition, by using ProofPort’s Website or Service you confirm your understanding and agreement as follows:
You can manage available communications preferences when you register with the relevant Service, by updating your account preferences, or, where applicable, by using the “opt-out” or unsubscribe mechanism or other means provided within the communications that you receive. We reserve the right to notify you of changes or updates to the Service whenever in our sole discretion we deem doing so to be necessary or appropriate.
You may request access to personal information about you that you have provided to us through the websites or mobile platforms governed by this policy. You may also request to review and correct any of that personal information. Additional rights may also apply under applicable laws. The Service may allow registered users to access their registration information and make corrections or updates. The accuracy of such information is solely the responsibility of the user. No access is given to other data that may have been collected about users. To protect your privacy and security, we will also take reasonable steps to verify your identity. To view and change the personal information that you directly provided to us, you can return to the Web page where you originally submitted your data and follow the instructions on that Web page, or contact us at the address listed below.
ProofPort uses a variety of data security measures intended to ensure the confidentiality and integrity of your personal information. These include administrative, technical, and physical security measures. These measures include computer safeguards, secured files, and secured facilities. We take reasonable steps to securely destroy or permanently de-identify personal information when we no longer need it. We will keep your online information only as long as we must to deliver our services, unless we are required to keep it for a longer period by law, or until you withdraw your consent or otherwise object to our continued use of your personal data as provided by applicable laws.
ProofPort may share your personal information in the following ways: